Custom software for staffing & recruiting agencies
When off-the-shelf recruiting tools just do not fit
Boxed ATS platforms make you bend your process to fit the tool. We build software around how YOUR agency actually recruits — a custom ATS/CRM, candidate & client portals, placement dashboards, custom AI agents, and anything else you can spec.
The problem
Generic software is built for everyone — so it's perfect for no one
Every growing agency outgrows boxed tools. Here's where off-the-shelf recruiting software quietly holds you back.
Off-the-shelf software doesn't fit how you recruit
You bend your process to fit the tool instead of the other way around. Fields you don't use, screens you can't remove, and the one workflow you actually need — nowhere to be found.
No ATS or CRM built for THIS agency
Generic ATS platforms are built for everyone, so they're perfect for no one. Your niche, your stages, your pay-and-bill logic, your compliance — a boxed product can't model any of it.
No candidate or client portal
Candidates chase you for status updates and hiring managers email spreadsheets back and forth. Without a branded portal, every touchpoint is manual and every delay costs you a placement.
Your data is scattered across tools
Bullhorn, JobAdder, Crelate, Ceipal, Loxo, LinkedIn Recruiter, job boards, spreadsheets, your VMS — the same candidate lives in five systems and none of them agree. Reporting is guesswork.
You need a custom AI agent, not a gimmick
Generic AI add-ons don't know your roles, pay bands, or screening rules. You need an AI agent trained on your placement history and wired into your actual systems.
You pay per seat for features you never use
Every recruiter you add costs more, and you're still missing the tool you truly need. Custom software you own ends the per-seat tax and does exactly what your desk requires.
We build ANY custom software your agency needs — a custom ATS/CRM for staffing, a candidate or client portal, placement & commission dashboards, custom AI agent software, or anything else.Get a quote by booking a call.
What we build
What we build for staffing & recruiting agencies
Software modeled on how your desk actually works — owned by you, extendable forever, and free of the per-seat tax boxed products charge.
A custom ATS / CRM for staffing
A recruiting system built around your niche, your pipeline stages, your pay-and-bill logic, and your compliance — not a generic box you have to fight. Own it outright, no per-seat tax.
Candidate & client portals
Branded portals where candidates track application status and upload documents, and hiring managers review submitted candidates, leave feedback, and request interviews — no more email tag.
Placement & commission dashboards
Live dashboards for the numbers you run on: time-to-fill by source, submittals per recruiter, placement velocity, redeployment rate, and auto-calculated recruiter commission.
Custom AI recruiter agents
AI agent software trained on your roles, pay ranges, and screening scripts — voice or chat, screening candidates, parsing resumes, scoring against job orders, and drafting submittals.
Data pipelines & integrations
ETL pipelines that normalize, dedupe, and enrich candidate data across your ATS, CRM, job boards, and LinkedIn exports — one clean source of truth powering better sourcing decisions.
Anything else you can spec
Internal recruiter tooling, sourcing automations, a white-label SaaS product, a niche calculator, a compliance engine — if you can describe it, we can scope and build it.
A custom ATS / CRM
A recruiting system built for YOUR desk
Keep Bullhorn, JobAdder, Crelate, Ceipal or Loxo and we'll extend them — or replace them with something modeled exactly on how you recruit. Your call.
Your niche, your stages
Pipelines and fields that match how you actually place — executive, healthcare, tech, blue-collar, temp, or RPO.
Pay-and-bill logic
Margin, markup, and commission rules modeled to your business — not forced into a generic template.
Compliance built in
EEOC, FCRA, credential and license tracking, consent capture — engineered into the workflow, not bolted on.
No per-seat tax
Add as many recruiters as you want. You own the software outright — no per-user billing that punishes growth.
Connects to everything
Wire it to GHL, job boards, background-check and payroll vendors, and any existing ATS you keep in the mix.
Reporting you can trust
One clean source of truth means dashboards and forecasts based on real data, not five systems that disagree.
Portals & AI
Portals for people, AI agents for the busywork
Give candidates and clients a branded self-serve experience, and let custom AI handle the repetitive screening and data work that eats recruiter hours.
Candidate portal
Candidates track application status, upload resumes and documents, e-sign forms, and complete onboarding — so your recruiters stop chasing paperwork and answering "any update?" emails.
Client hiring portal
Hiring managers view submitted candidates, leave feedback, request interviews, and approve offers in one branded place — replacing endless email threads and shared spreadsheets.
Custom AI agent
Screens candidates against role requirements, parses resumes, scores against job orders, drafts submittals, and syncs enriched data across your systems — evaluation and observability built in.
Recent builds
Custom recruiting software we've shipped
Anonymized examples of custom software we've built for staffing agencies, recruiters, and recruiting-tech founders.
Niche healthcare staffing ATS
A purpose-built ATS for a per-diem healthcare agency: credential & license expiry tracking, shift-based scheduling, compliance holds, and pay-and-bill logic no boxed product could model.
Candidate + client hiring portal
A branded portal where candidates track status and upload documents, and hiring managers review submittals, leave feedback, and request interviews — cutting recruiter admin by hours a day.
AI candidate screening agent
An LLM-backed agent that screens inbound applicants against role requirements, scores fit, asks follow-up questions asynchronously, and routes qualified candidates to the right recruiter.
Placement & commission dashboard
A leadership dashboard pulling from the agency's ATS and CRM — time-to-fill, submittals per recruiter, placement velocity, and auto-calculated commission, delivered as scheduled reports.
Multi-source candidate data pipeline
An ETL pipeline that normalizes and deduplicates candidates across Crelate, LinkedIn Recruiter exports, and three job boards into one clean database powering the recruiters' sourcing tools.
White-label recruiter SaaS product
A candidate-matching SaaS an agency now resells to other firms — auth, billing, multi-tenant data isolation, and an admin console, launched as their own branded product.
Our process
From idea to production in 5 clear steps
A predictable engagement — fixed scope, weekly demos, and code you own at the end.
Discovery call
30 minutes free. We understand your desk, your data, and the problem to solve.
Fixed quote
Written scope with milestones, deliverables, timeline, and a fixed price.
Build sprints
1–4 week sprints with weekly demos — you see working software every week.
Testing & QA
Edge cases, security, and performance, tested against real recruiting workflows.
Deploy + warranty
We deploy to your infrastructure and fix any bugs free for 30 days.
How to engage
Two ways to work with us
Project-based or hourly — whichever fits your build. Every quote is scoped to your exact requirements.
Fixed-price build
For clearly-defined projects
- ✓Written scope & fixed timeline
- ✓Milestone-based payment
- ✓No surprise invoices
- ✓30-day bug-fix warranty
- ✓Full IP transfer — you own it
- ✓Best for a custom ATS, portal or dashboard
Hourly development
For ongoing, evolving work
- ✓Pay only for hours worked
- ✓Best for ongoing iteration
- ✓Regular progress updates
- ✓Senior developer included
- ✓Cancel any time
- ✓NDA-ready · equity-friendly for founders
Not sure which fits? Book a call and we'll tell you what's possible, what it costs, and how long it takes.
FAQ
Common questions about custom software
Custom ATS, portals, AI agents, ownership, and pricing — what staffing agencies ask most.
What kind of custom software do you build for staffing agencies?
Anything your agency needs that off-the-shelf tools can't deliver: a custom ATS/CRM built for your niche, candidate and client portals, placement and commission dashboards, custom AI recruiter agents, candidate data pipelines, internal recruiter tooling, sourcing automations, and even a white-label SaaS product you can resell. If you can describe it, we can scope and build it.
How is a custom ATS better than Bullhorn, JobAdder, Crelate, Ceipal, or Loxo?
Those are excellent general-purpose products — but they're built for everyone, so you bend your process to fit them and pay per seat forever. A custom ATS is modeled on exactly how your desk works: your niche, your stages, your pay-and-bill logic, your compliance rules. You own it outright, and it does what you need without the features you don't. We also integrate with those platforms if you'd rather keep and extend them.
Can you build a candidate or client portal?
Yes. We build branded portals where candidates track their application status, upload documents, and complete onboarding, and where hiring managers review submitted candidates, leave feedback, and request interviews. Both connect to whatever system of record you use — a custom ATS, your existing ATS, or GoHighLevel.
Can you build a custom AI agent for recruiting?
Yes. We build production-grade AI agents trained on your role families, pay ranges, screening scripts, and compliance requirements — voice or chat, inbound or outbound. They screen candidates, parse resumes, score against job orders, draft submittals, and sync data between your systems, with evaluation and observability baked in.
What if my data is scattered across several tools?
That's one of the most common builds we do. We create ETL pipelines that pull from your ATS, CRM, job boards, and LinkedIn Recruiter exports, then normalize, deduplicate, and enrich everything into one clean source of truth — so your reporting and sourcing decisions are based on data you can trust.
What stack do you use?
We pick per project. Web apps, portals, and dashboards → Next.js / React + Postgres + Stripe + auth, deployed on Vercel or Cloudflare. AI agents → Claude Agent SDK or a comparable framework. Data pipelines → Python. We never force a stack — we pick what ships fastest and runs reliably in production, and we build with Claude Code to move far faster than a traditional dev shop.
How much does it cost and how do I get a quote?
Every build is scoped and quoted individually because no two agencies need the same thing. Smaller internal tools and integrations start lower; a full custom ATS or SaaS product scales from there. The fastest way to a real number is to book a call — we'll understand your requirements and give you a fixed quote and timeline.
Do I own the code and IP? Will you sign an NDA?
Yes to both. Full IP transfer is included by default — the code lives in your repo, deploys to your infrastructure, and runs under your accounts. And we'll always sign your NDA before anything about your business, data, or product idea is shared.
Have a recruiting workflow nothing else solves?
Tell us what your agency needs software to do. We'll tell you what's possible, what it costs, and how long it takes. Get a quote by booking a call.