Dedicated GHL support for staffing & recruiting agencies
You place the candidates. We handle GoHighLevel.
Stop losing hours figuring out GoHighLevel. Hand it to a trained, recruiting-niche GHL expert who builds your automations, AI chat widgets, AI receptionist, outbound calls, course management, and pipeline — while you stay focused on the one thing that grows your agency: placing candidates and winning clients.
Tools we work with daily
Sound familiar?
GoHighLevel is powerful — and a time sink
You didn't get into recruiting to become a CRM admin. Yet here you are, watching tutorials at 11pm instead of working candidates. Every hour lost inside GHL is an hour not spent placing.
Endless "how do I…" rabbit holes
Workflows, triggers, snapshots, A2P, pipelines — you burn days figuring out features instead of talking to candidates and clients. The learning curve never really ends.
Time stolen from real placements
Every hour inside GoHighLevel is an hour not spent sourcing, screening, and closing placements — the work that actually pays your agency.
Half-built automations that break
DIY workflows misfire, candidate reminders don't send, leads slip through. You end up debugging a CRM instead of running your desk.
Diverted and stretched thin
Like so many agency owners, you get pulled in ten directions. Focus is the advantage — and GoHighLevel keeps stealing it from your recruiters.
The fix
Do what you're great at. We'll run HighLevel.
You place the candidates. Let us manage GoHighLevel for you — automations, AI chat widgets, the AI receptionist, outbound call campaigns, course management, and anything else your agency needs — so you stay focused and undistracted, and your recruiters spend their time on placements instead of the CRM.
Scope of work
What your dedicated GHL VA handles
From candidate-capture funnels to re-engagement automations — your recruiting GHL expert covers the complete stack, so your recruiters place more and admin less.
Recruiting pipeline maintenance
Build new sub-pipelines, tune stage logic, fix broken workflow branches, and keep your 13+ pipelines aligned with how your team actually places candidates.
A2P 10DLC & voice AI setup
Brand registration, campaign setup, toll-free or 10DLC registration, and AI receptionist / voice persona tuning — all carrier-compliant for recruiting outreach.
Candidate & client nurture sequences
Build email and SMS drip campaigns, test subject lines, refresh re-engagement sequences, and maintain the long-cycle nurture that keeps past clients coming back.
AI chat widgets & chatbots
Deploy and train AI chat widgets on your website and social channels to answer candidate questions, capture applications, and book screens 24/7.
Compliance workflow management
Keep TCPA opt-in capture, STOP handling, EEOC self-ID opt-in, and FCRA consent workflows current as regulations evolve and your intake forms change.
Reporting & recruiter dashboards
Custom GHL dashboards for per-recruiter placements, conversion by source, no-show rates, and time-to-fill — built once, updated automatically.
Course & membership management
Set up and maintain onboarding courses, candidate training portals, and membership areas inside HighLevel — content, drips, and access rules.
White-label sub-account builds
For agencies reselling the snapshot: spin up new client sub-accounts, configure per-client pipelines and branding, and manage permissions.
Why choose us
We don't build generic CRMs. We build recruiting pipelines.
Everything delivered clean, documented, and ready for your recruiters to use on day one.
Recruiting-niche GHL expertise
Our VAs have built GHL systems for staffing agencies, search firms, and RPO providers. They already know candidate pipelines, TCPA-safe SMS, and interview-scheduling automations — zero ramp-up cost for you.
Fast, documented delivery
Every workflow, funnel, or automation is tracked, documented, and delivered with a Loom walkthrough. No ambiguous handoffs, no "is it done yet?" emails.
Proactive pipeline advisors
Your VA studies your pipeline and proactively surfaces ideas: re-engagement sequences for quiet candidates, win-back flows for past clients, referral rewards. Strategy baked in, not just task execution.
First-time-right quality
Tired of re-explaining your candidate stages and role families? Our VAs internalize your GHL setup on day one and build it right the first time — so your recruiters aren't cleaning up broken workflows.
100% white-label & compliance-aware
We operate under your brand on every client Zoom, in Slack, and across GHL. TCPA, EEOC self-ID, and FCRA-aware so nothing you ship puts the agency at risk.
Scales with your desk
Placing 5 candidates a month or 200? Start part-time and scale to full-time or Elite + dev when your pipeline grows. No contracts, cancel anytime.
How it works — once you're a client
A dedicated VA + a project manager watching the work
You pay up front. We hand-pick your VA. A project manager joins your Slack. Quality is monitored — every single task.
You pay first
Pick a plan and complete checkout. You're officially in the queue.
We match your VA
A trained GHL specialist matched to recruiting and your task mix — usually live in 5–7 business days.
PM joins your Slack
A dedicated project manager is added to Slack (or ClickUp / Asana / Trello) and monitors every task.
VA backed by our team
Stuck on a tricky webhook or A2P case? Your VA asks our wider team and comes back with the answer.
PM runs QA
Your PM watches client-to-VA activity, runs improvement calls, and steps in if quality ever slips.
GHL expert plans
VA plans — pick what fits your agency
No long-term contracts. NDA-ready, background-checked, and trained on the Hiring Snapshot. Every plan includes a dedicated project manager.
Part-Time
4 hours / day, Mon–Fri
- Trained recruiting-niche GHL expert
- Workflow + automation builds
- AI chat widget & chatbot setup
- Weekly review call
- Loom video walkthroughs
- No contract · cancel anytime
Full-Time Power
8 hours / day, Mon–Fri
- Everything in Part-Time, plus:
- Full-time dedicated capacity
- AI receptionist + outbound calls
- Course & membership management
- Priority support · daily standup option
- Project manager included
Elite Expert + Dev
Full-time VA + developer
- Everything in Full-Time, plus:
- Custom code & API integrations
- ATS ↔ GHL data sync builds
- White-label CRM admin
- 30-day bug-fix warranty
⏳ Pay-as-you-go hourly
Need a quick fix or one-time setup? Hire by the hour — no contracts, no minimums. Perfect for a funnel edit, a workflow fix, an A2P registration, or a short integration task.
Plan comparison
See what's included in each plan
| Feature | Part-Time · $700 | Full-Time · $1,250 | Elite · $1,500 |
|---|---|---|---|
| Daily hours | 4 hrs/day | 8 hrs/day | 8 hrs/day |
| Workflow & automation builds | ✓ | ✓ | ✓ |
| AI chat widgets & chatbots | ✓ | ✓ | ✓ |
| CRM & pipeline management | ✓ | ✓ | ✓ |
| A2P / 10DLC registration | ✓ | ✓ | ✓ |
| AI receptionist + outbound calls | — | ✓ | ✓ |
| Course & membership management | — | ✓ | ✓ |
| Full CRM & funnel audit | — | ✓ | ✓ |
| Custom code & API integrations | — | — | ✓ |
| ATS ↔ GHL data sync builds | — | — | ✓ |
| 30-day bug-fix warranty | — | — | ✓ |
| Dedicated project manager | ✓ | ✓ | ✓ |
Our promise to you
A properly managed, organized experience
Not just task completion — a partnership built on transparency and trust.
✅ No hidden fees, ever
All prices transparent and in USD. What you see is what you pay.
✅ No contracts required
Stay because you love the work, not because you're locked in.
✅ NDA ready
Need us to sign an NDA? Absolutely — your candidate data and processes are protected.
✅ Free project manager
Your VA and our PM join your channels. Track quality at no extra cost.
✅ 100% white label
We always represent your agency name. Your brand takes center stage.
✅ Loom support videos
Every task includes a walkthrough so you know exactly what was done.
Questions about working hours, time off, notice periods, or billing? We're completely transparent — read ourVA Policy for exactly how everything works.
FAQ
Got questions? We've got answers.
Onboarding, compliance, scope, and how the VA engagement is structured.
How soon can my recruiting GHL expert start?
Your VA starts within 5 business days after payment. During onboarding they audit your existing GHL account, map your candidate and client stages, and set up Slack + ClickUp channels so they're building on day one — not learning your niche.
Does the VA understand recruiting compliance?
Yes. Our staffing GHL VAs are trained on TCPA consent for SMS, EEOC self-ID opt-in placement, FCRA standalone disclosure before background checks, and STOP-keyword handling. They won't build something that puts your agency at risk.
Can I upgrade or downgrade my plan?
Yes — anytime. No contracts, no penalties. Move from Part-Time to Full-Time Power when your desk grows, or scale down in slow seasons. We bill the new rate from the start of the next cycle.
What does the Elite plan add?
Elite adds developer-level work: custom ATS ↔ GHL API integrations (Bullhorn, Loxo, JobAdder, Greenhouse), custom-coded pages, advanced webhooks, and white-label CRM admin — plus a 30-day bug-fix warranty. Best for high-volume agencies needing deep integration.
Do I pay extra for a project manager?
No. A dedicated project manager is included on every plan. They monitor every task, catch quality issues before they hit your pipeline, and run weekly improvement calls with your VA.
Is the service white-label for my agency clients?
Yes. On client Zoom calls, emails, and in Slack, your VA represents your staffing agency brand — not ours. Your GHL agency clients will never know an external team is doing the work.
What can the VA manage in HighLevel?
Everything: workflow automations, AI chat widgets, the AI receptionist / voice agent, outbound call campaigns, membership & course management, funnels, pipelines, reporting dashboards, review harvesting, and any other HighLevel feature you need.
How are working hours, time off, and cancellation handled?
We're completely transparent about hours, holidays, notice periods, and billing. Read our full VA Policy for exactly how everything works — for both your agency and the VA.
Get your dedicated GHL expert in 5 days
Stop spending nights inside GoHighLevel. You place the candidates — we'll build, automate, and manage everything else, properly organized and delivered fast.